Dave Kinsey 2013-03-06 00:19:49
How Many Monitors Do You Have? Many of us have experienced the benefits of dual monitors, and most say once they start working with two monitors they cannot imagine the days when they only used one. In fact, a University of Utah study found that people using multiple monitors scored significantly higher on every productivity measure, getting their tasks done more quickly and with fewer errors compared to someone using a single monitor. A Canadian hospital’s archiving records department reported that records were entered between 1.5 to 3 minutes faster using two monitors compared to one. This savings in time equates to noticeable savings in valuable resources. Using multiple monitors is an efficient way to enhance your firm’s productivity. Just as important, the majority of those who have adopted the system have been extremely pleased with the benefits. Those who like to keep an eye on their correspondence can have email open while working on other tasks without having to alt+tab back and forth. You can be walking through a tutorial while navigating through the new software at the same time. Those who work in data entry can enter data from one screen into another without any navigation. One of our collegues, Kevin Newell, Chief Operating Officer for Hymson Goldstein & Pantiliat, PLLC, has taken the concept of multiple monitors to the next level. Kevin is one of the valley’s leaders in implementing and running a paperless law firm. Total Networks recently configured Kevin’s PC and graphics card to support six monitors to further increase productivity and save costs. Newell has found that by having his common applications open on various monitors, he can more quickly respond to the operations of the business. This saves time for everyone. With the 4 middle screens oriented vertically and the 2 end screens in landscape, Newell can view schedules, Outlook email, the firm’s practice management application, iManage documents, and Adobe simultaneously, and still have a screen open for another application. Newell indicated that he has become accustomed to his setup, such that he knows which screen is for which application and can promptly find anything he needs. As an innovator in green technology, Newell has increased time and resource efficiency firm-wide at Hymson Goldstein & Pantiliat. Mr. Newell has implemented policies and procedures that equate to several advantages: • No need to print paper – with multiple monitors there is plenty of screen space to view documents side by side. This is especially handy for processing payroll or comparing documents. • Newell does not find the need for an administrative assistant. He can find appointments and documents very quickly himself. • When the firm went paperless several years ago, he was able to save substantial dollars on office space by eliminating the file room. Documents are scanned and discarded. They can be viewed from iPads, phones, and monitors not only in the office but anywhere in the world. • Employees are starting to share office space. By working some days from home and some days in the office, two employees can share one office, saving the cost of office lease space. You can reach Kevin Newell by email at firstname.lastname@example.org or visit their website at http://scottsdale-lawyer.com
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