Dave Kinsey 2013-07-17 00:10:41
Anywhere File Access Helps Win the Case Case Study: How Hymson Goldstein & Pantiliat’s Mobility Technology Saves the Day In today’s fast-paced world, you are expected to stay connected instantly and from anywhere. Additionally, regulations, retention and archiving policies require proper retention of client documents, irrespective of how the files are accessed. Powerful and lightweight mobile devices coupled with a robust document management and retrieval system are essential to respond to these demands. The Value of a document management System Without document management software, chances for lost documents are high. Specialized software systems help file documents and emails in a more optimized and structured manner, allowing you to easily save documents with a wealth of additional information you can use in future searches. Document management systems enable quick and easy document retrieval even if you know only a few items about the document, such as a keyword or date range. The additional reference information, combined with powerful and fast full-text searching capability, helps ensure that a document is never “lost” – even if it’s misfiled. While there are many solutions available, I highly recommend the iManage WorkSite product by Autonomy for law firms. ILTA Technology Surveys have consistently shown that WorkSite is the strong industry leader. Organizations from all over the world, including over 125 of the top 200 U.S. law firms and over 75 of the top 100 global law firms have standardized on Autonomy iManage. This system has a superior user interface, lower cost of ownership, a self-healing indexer and advanced security. Email management and mobility options help keep pace with today’s demands. Access Your documents From the courtroom iManage WorkSite Mobility allows you to access your firm’s documents and emails from your iPad or iPhone device. Through a native iOS interface, users can retrieve, view or edit documents, email WorkSite files and collaborate with clients from any location even when the device is disconnected. case Study: How Hymson Goldstein & Pantiliat’s mobility Technology Saves the day Kevin J. Newell, chief operating officer of Hymson Goldstein & Pantiliat PLLC, has operated a paperless office using iManage WorkSite for years. The firm has recently deployed WorkSite Mobility and equipped the firm’s attorneys with iPads. It is a rare occurrence to witness a piece of paper at the firm’s office, and with the advantages of the Mobility tool, the need for lugging large boxes to a courtroom has diminished. case Success Recently attorney Jennifer Rubin was able to win her case, thanks in part to Hymson Goldstein & Pantiliat’s innovative use of technology. There was a disclosure dispute at trial, and the judge asked Ms. Rubin for proof that the documents in question were disclosed in a timely manner. Ms. Rubin walked up to the judge with her iPad, showed him the documents, and the judge accepted into evidence. A little while later, when the opposing counsel attempted to enter a new document, Ms. Rubin argued late disclosure. The opposing counsel was not able to justify the timeliness of the disclosure, and as a result their documents were not allowed to be used in the case. Hymson Goldstein & Pantilliat & Mr. Newell are innovators in green technology for law firms. If you would like more information on paperless office strategies, you may contact Kevin Newell by email at email@example.com. Dave Kinsey is the owner and president of Total Networks. Total Networks is the technology partner to many law firms throughout Arizona. Services include document management, backup and disaster recovery, business communications, and general IT support (for firms with or without in-house technical staff).
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